Email Writing for SSC , HSC & other Exams

Most Important Informal Emails for Examination

Most Important Formal Emails for Examination

How to Write E-MAIL for Examination

Before writing Formal Letter/E-mail your are to consider-

·            Do I know the reader? Does the reader know me?

·            Would a personal contact or e-mail be more appropriate?

·            What do I want this letter to accomplish?

·            What question do I need to ask?

·            What would I like the reader to do for me?

·            Have I suggested a course of action?

·            Have I given the person enough background?

·            How would I feel if this letter were addressed to me?

                How to use formal English

.           •       Use the right tone or register) of language.

·            Avoid everyday, colloquial language; slangs or jargon.

·            Avoid contractions (I'm; it'// etc.)

·            Avoid emotive, subjective language (terrible, rubbished etc.)

·            Avoid vogue words such as nice, good, get etc.

·            Yon should always be polite and respectful, even if complaining.

The  length of   E-mail

      It should be short and precise.

·            Your address, but not your name, usually goes, in the top right hand corner

·            The name and address of the person you're writing

What do To, Cc, Bcc mean

·            Cc is carbon copy and is exactly the same as To. The only difference is the "status" of the message. Cc indicates that you are getting a copy but are not the primary addressee. For example use To for a company and Cc for the Better Business Bureau when sending a complaint to a company. Bcc is blind carbon copy and is hidden. It is used to send out a mailing without everyone knowing the other addresses. When you use Cc or Bcc you must also have a To address. With Bcc you usually put yourself in the From 

Writing Informal letter and E-mails

Main differences between e-mail and letter

·            In general, people use e-mail to quickly exchange time-sensitive information

·                 Formal email should initiate the structure of a formal letter.

·                 The subject line : SHORT and to the point.

·                 The greeting : Use a name of at least a title.

·                 Body of message : Short paragraphs. No more than one or two brief sentences, to the main point of your message. A second paragraph might be necessary to reiterate or classify your main points. Be clear about priorities of Items that require immediate action.

·                 Accuracy in language and grammar is essential.

·                 Signature : That includes your name, official title, company name, mailing address, phone and fax numbers, e-mail address, and perhaps a hyperlink.

Suppose, you want to go a tour abroad on holidays. Now write an e-mail to the e-mail travel agency asking him to send you details of holidays abroad. 

From:affan@yahoo.com

To:    globaltour@yahoo.com

Cc:-------------------------------------

Bcc :-----------------------------------      

Sent: Wednesday, 20th March, 2013, 4pm

Subject : Seeking information about a tour abroad

Dear Sir,

I like to inform you that I want to make a outdoor tour during the coming summer vacation with your renowned travel agency. I will go to Kathmandu and stay there for five days. I would like to start my journey on 15 July 2013 and return before 23 July 2013.1 also like to visit most of the tourist spots there. So now I would like to know the details of such a package tour. It will be convenient for me if you send me an e-mail informing me of the details of such a tour.

Hope, you will reply me asap informing me of the details.

Thanking you

Shagupta Nasreen

Doulatpur Khulna

Cell phone-019xx xxxxxx