How to Write E-MAIL for Examination
Before writing Formal Letter/E-mail your are to consider-
· Do I know the reader? Does the reader know me?
· Would a personal contact or e-mail be more appropriate?
· What do I want this letter to accomplish?
· What question do I need to ask?
· What would I like the reader to do for me?
· Have I suggested a course of action?
· Have I given the person enough background?
· How would I feel if this letter were addressed to me?
How to use formal English
. • Use the right tone or register) of language.
· Avoid everyday, colloquial language; slangs or jargon.
· Avoid contractions (I'm; it'// etc.)
· Avoid emotive, subjective language (terrible, rubbished etc.)
· Avoid vogue words such as nice, good, get etc.
· Yon should always be polite and respectful, even if complaining.
The length of E-mail
It should be short and precise.
· Your address, but not your name, usually goes, in the top right hand corner
· The name and address of the person you're writing
What do To, Cc, Bcc mean
· Cc is carbon copy and is exactly the same as To. The only difference is the "status" of the message. Cc indicates that you are getting a copy but are not the primary addressee. For example use To for a company and Cc for the Better Business Bureau when sending a complaint to a company. Bcc is blind carbon copy and is hidden. It is used to send out a mailing without everyone knowing the other addresses. When you use Cc or Bcc you must also have a To address. With Bcc you usually put yourself in the From
Writing Informal letter and E-mails
Main differences between e-mail and letter
· In general, people use e-mail to quickly exchange time-sensitive information
· Formal email should initiate the structure of a formal letter.
· The subject line : SHORT and to the point.
· The greeting : Use a name of at least a title.
· Body of message : Short paragraphs. No more than one or two brief sentences, to the main point of your message. A second paragraph might be necessary to reiterate or classify your main points. Be clear about priorities of Items that require immediate action.
· Accuracy in language and grammar is essential.
· Signature : That includes your name, official title, company name, mailing address, phone and fax numbers, e-mail address, and perhaps a hyperlink.
Suppose, you want to go a tour abroad on holidays. Now write an e-mail to the e-mail travel agency asking him to send you details of holidays abroad.
From:affan@yahoo.com
Cc:-------------------------------------
Bcc :-----------------------------------
Sent: Wednesday, 20th March, 2013, 4pm
Subject : Seeking information about a tour abroad
Dear Sir,
I like to inform you that I want to make a outdoor tour during the coming summer vacation with your renowned travel agency. I will go to Kathmandu and stay there for five days. I would like to start my journey on 15 July 2013 and return before 23 July 2013.1 also like to visit most of the tourist spots there. So now I would like to know the details of such a package tour. It will be convenient for me if you send me an e-mail informing me of the details of such a tour.
Hope, you will reply me asap informing me of the details.
Thanking you
Shagupta Nasreen
Doulatpur Khulna
Cell phone-019xx xxxxxx
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