Issuance of an online birth certificate / an Application to the Chairman of local Union Parishad requesting the issuance of an online birth certificate (Letter, Application & Email Writing)

Write an application to the Chairman of your local Union Parishad or Municipality requesting the issuance of an online birth certificate.

15 June 2026

The Chairman,

No. 4 Union Parishad,

Dhaka.

Subject: Application for issuing an online birth certificate.

Sir,

With due respect and humble submission, I would like to state that I am a permanent resident of your union under ward number three. I am currently a student in the 11th grade at the local college, and I find myself in urgent need of an official, digitally verifiable birth record.

At present, the national education board strictly requires an online birth certificate with a 17-digit registration number for the upcoming HSC board examination registration. I currently only possess the old handwritten birth certificate that was issued during my childhood, which is unfortunately no longer accepted by the digital portal for any academic or official activities.

To fulfill this mandatory government requirement, I need to complete my digital birth registration as soon as possible to avoid missing my board enrollment deadline. I have accurately filled out the necessary registration forms and attached all the required supporting documents, including the attested photocopies of my parents' National ID cards and a copy of my old manual certificate.

I, therefore, pray and hope that you would be kind enough to verify my submitted documents and take the necessary steps to issue my online birth certificate at your earliest convenience.

Yours faithfully,

Sajid Hasan

Ward No. 3

Write a formal email to the Chairman of your local council requesting the speedy approval and issuance of your pending online birth certificate.

To: chairman@municipality.gov.bd

Subject: Urgent request regarding pending online birth certificate application

Dear Sir,

I am writing to respectfully request your administrative assistance regarding the issuance of my online birth certificate. I am a permanent resident of your municipality, and I recently applied for a digital birth registration through the government's online citizen portal to update my civil records.

I am currently in the process of applying for an e-passport, as I need to travel abroad for my higher education in the coming months. The regional passport office strictly requires a verified online birth certificate to process any new applications, and my entire procedure is completely halted without this crucial digital document.

I successfully submitted my online application last week, properly uploaded all the necessary scanned documents, and paid the required government fee through the designated mobile banking channel. However, when I check the tracking status online, it indicates that the application is currently pending final verification and digital signature at your honorable office.

As my university admission deadline and visa processing timeline are incredibly tight, any further delay in receiving this certificate will cause me significant academic complications. I kindly request you to review my application under tracking number BDR-2026-894 and approve the digital issuance as soon as possible.

Best regards,

Sajid Hasan