Inquiry about Study Tour Plan / Letter to travel agency inquiring about study tour plans and packages for students. (Letter, Application & Email Writing)

Write a formal letter to the Manager of a travel agency inquiring about study tour plans and packages for students.

03 June 2026

The Manager,

Qatar International Tours & Travels,

Al Sadd, Doha.

Subject: Inquiry regarding study tour packages for senior students.

Sir,

With due respect, I am writing to you on behalf of the administration to formally inquire about the study tour packages currently offered by your esteemed agency. We are currently planning our annual educational excursion for the senior secondary students of Bangladesh MHM School & College, and we are looking for a reliable travel partner to organize the event.

We intend to arrange a comprehensive day-long or two-day study tour for a group of approximately fifty students, accompanied by five senior faculty members. Our primary goal is to provide the students with a secure, highly educational, and culturally enriching experience. We are particularly interested in itineraries that include guided visits to prominent historical sites, science museums, and significant cultural landmarks.

Could you please provide us with detailed information regarding your customized group packages? Specifically, we need to know the total estimated cost per student, the types of transportation provided, the details of food and refreshment arrangements, and the specific security protocols your agency follows for student groups.

I would be highly grateful if you could send a detailed brochure or assign a corporate representative to contact our administrative office so we can finalize the arrangements before the upcoming academic break.

Yours faithfully,

Sajid Hasan

Administrator

Bangladesh MHM School & College, Doha

Write a formal email to a study tour agency requesting detailed itineraries and pricing for an upcoming educational trip.

To: corporate.bookings@qatarstudytours.com

Subject: Inquiry regarding educational tour plans and group pricing

Dear Sir,

I am writing to formally request detailed information regarding your customized educational tour plans. We are currently in the process of organizing an extensive study tour for the HSC cohort of Bangladesh MHM School & College, and we are evaluating professional agencies to handle the complete logistics of the trip.

Our institution is planning an outbound educational trip scheduled for the last week of the current academic term. The tour group will consist of eighty students along with ten supervising teachers. We are looking for a well-structured itinerary that seamlessly balances academic enrichment with recreational activities, ensuring a memorable experience for the students.

Please provide us with a comprehensive breakdown of the services included in your corporate student packages. We specifically require detailed quotations covering dedicated luxury bus transportation, entry tickets to designated educational venues, full catering services for the duration of the trip, and emergency medical support arrangements.

I strongly request you to email us your latest electronic brochures and group discount policies. We look forward to reviewing your proposals and potentially establishing a successful collaboration for this major institutional event.

Best regards,

Sajid Hasan

Senior Faculty Member

Bangladesh MHM School & College