Freshers' Reception for the newly admitted students / Requesting permission and necessary facilities to a Freshers' Reception for the newly admitted students (Letter, Application & Email Writing)

Write an application to the Principal of your college requesting permission and necessary facilities to organize a Freshers' Reception for the newly admitted students.

15 June 2026

The Principal,

Dhaka City College,

Dhaka.

Subject: Application for permission to organize a Freshers' Reception.

Sir,

With due respect and humble submission, we, the students of the HSC second year, would like to state that the admission process for the new first-year students has successfully been completed. As the senior batch of this esteemed institution, we are highly eager to organize a grand Freshers' Reception to officially welcome them to our college campus.

A Freshers' Reception is a beautiful, long-standing tradition of our college that plays a crucial role in creating a friendly academic environment. For the newly admitted students, entering college can be an overwhelming experience. A formal welcome event helps them overcome their initial shyness, introduces them to the college rules, and bridges the communication gap between the junior and senior students.

We have carefully planned a brief cultural program followed by an orientation session, which we wish to hold on the upcoming Thursday after regular class hours. We kindly request your official permission to utilize the main college auditorium for this event. Furthermore, we need your administrative approval to use the college sound system and arrange some basic snacks for the participating students and honorable teachers.

We, therefore, pray and hope that you would be kind enough to grant us the permission to arrange the reception and grace the occasion as the chief guest, thereby obliging us.

Yours obediently,

Sajid Hasan

On behalf of the HSC 2nd-year students

Write a formal email to the Head of the Cultural Committee proposing the arrangement of a Freshers' Reception program to welcome the incoming batch.

To: head.cultural@college.edu.bd

Subject: Proposal to organize the annual Freshers' Reception program

Dear Sir,

I am writing to you on behalf of the senior students to formally propose the arrangement of our annual Freshers' Reception program. With the recent commencement of the new academic session, we believe it is our collective responsibility to warmly welcome the incoming students and introduce them to our vibrant institutional culture.

Starting college is a major transition for students who have just completed their SSC examinations, and they often feel quite anxious during their first few weeks. Organizing a dedicated reception serves as the perfect ice-breaking event. It allows the newcomers to comfortably interact with their seniors, meet the faculty members in a relaxed setting, and quickly adapt to their new educational environment without any fear or hesitation.

We intend to organize a very disciplined and enjoyable event next week in the central hall. Our proposed schedule includes a few welcoming speeches from the honorable teachers, a short presentation on the college's history, and a decent cultural performance by the college cultural club. We sincerely require your administrative guidance and official approval to proceed with the stage decorations and logistical preparations.

I strongly request the cultural committee to review our proposal and grant us the necessary permission to host this traditional welcoming event. I would be highly grateful for the opportunity to discuss the detailed schedule with you at your earliest convenience.

Best regards,

Sajid Hasan

Student Representative, Cultural Club