Arrangement of Distributing Warm Clothes among Poor / Requesting permission and financial assistance to arrange a warm clothes distribution program for the poor (Letter, Application & Email Writing)

Write an application to the Principal of your college requesting permission and financial assistance to arrange a warm clothes distribution program for the poor.

15 January 2026

The Principal,

Dhaka City College,

Dhaka.

Subject: Application for permission to distribute warm clothes among the poor.

Sir,

With due respect and humble submission, we, the students of your esteemed college, would like to draw your kind attention to a humanitarian initiative we wish to undertake. We are highly eager to organize a relief program to distribute warm clothes among the cold-stricken poor people of our nearby locality.

As you are already aware, the sudden and severe cold wave sweeping across the country has brought immense suffering to the underprivileged. The poor people living in the nearby slums and street pavements are passing their days and nights in extreme misery. Many children and elderly people are suffering from fatal cold-related diseases simply because they cannot afford basic winter garments to protect themselves from the freezing temperatures.

To stand by these helpless people during this critical time, our student volunteer club has already collected a significant number of old sweaters and raised a modest fund from the student body. We plan to purchase new blankets with this fund and distribute all the items next Friday morning. However, we urgently need your official permission to use the college premises for the final sorting and packaging, along with a financial contribution from the college relief fund to buy more blankets.

We, therefore, pray and hope that you would be kind enough to appreciate our humanitarian effort and grant us the necessary permission and financial support to make this distribution program a success.

Yours obediently,

Sajid Hasan

On behalf of the students

Write a formal email to the District Commissioner requesting administrative support and security for distributing warm clothes among the cold-stricken people of your locality.

To: dc.dhaka@gov.bd

Subject: Request for administrative support to distribute warm clothes

Dear Sir,

I am writing to you on behalf of the central student volunteer organization of our locality to formally seek your administrative assistance. We have organized a massive winter relief campaign to distribute warm clothes and heavy blankets among the destitute population living in the northern slum areas of the city.

The ongoing cold wave has drastically affected the daily lives of the day laborers, street vendors, and homeless people in our district. Without adequate winter clothing and proper shelter, these vulnerable groups are struggling to survive the freezing nighttime temperatures. Recognizing our moral responsibility towards society, our volunteer group has spent the last two weeks collecting over five hundred high-quality blankets and assorted winter garments from local donors.

We have scheduled the final distribution event for the upcoming Sunday morning at the central municipal field. Because we are expecting a massive crowd of highly desperate people to gather for the relief materials, we are deeply concerned about potential stampedes and chaos. Therefore, we urgently require the presence of a small local police unit to help us maintain strict queues and ensure that the distribution process remains entirely peaceful and disciplined.

I strongly urge you to review our humanitarian proposal and deploy the necessary law enforcement support for our scheduled event. We would be highly grateful for your official authorization and guidance in successfully executing this charitable initiative.

Best regards,

Sajid Hasan

Chief Coordinator, Student Volunteer Group